Film Finals Committees

2/26/2010 in class we will break up into sub committees to and starts preparing for the film finals event. What the event will be is still up in the air, hopefully we will have more direction
...but in any case...people should break up into the following groups and start researching the needs for each group, what they are responsible for and create an action plan and timeline.

Action Plans and Timelines Due March 5. (plan to present to the class and we will finesse out roles and tasks from there)

Committees (we may add more, or combine some if needed):

• Sponsorship: research who the class asked last year (i may have a student we can email), look at other film festivals and events and see who usually donates, find out places that donate in general and make a list of what we need for the film finals event and reception. All food/drink/accessories etc need to be donations, we have no money for this.

• Publicity: Break down what we are doing publicity for and where. Part 1: For Call for Submissions, that is contained to the school- Find out what folks did in the past, and make a list of ways to publicize the call for submissions (posters- where?), email lists, cinema collective, going into classrooms etc. Part 2: Publicity for the event which is outside of school. Make a plan for publicizing to the school and outside...getting write ups in local papers (I can give some leads for SF 360, Guardian etc), making postcards or fliers and placing them in strategic places (media arts organizations, coffee shops, movies theatres etc). Make a plan of what and where and how much this will cost. We can use money for publicity. Part 3: The internet and Facebook- make a plan for creating a FB page, getting people to our FB page and also what other film related listerves and arts organizations we can post to.
  

• Programming: Find out what is involved with the programming side aside form watching and curating the program. Ask people involved last year. Other elements to consider and make a plan for: Making sure all submission material is complete (title, description, dvd and quicktime file, high res image), ballets for film previews and system to score films (I can provide samples, find out what they did last year), a plan for collecting submissions, organizing them, having things ordered for film previews and the schedule for film previews publicly listed on paper and on FB (will draw people to the previews) and a plan to make a program the day in between film previews and film finals- have the basics of the program already in place so all you have to do is place the actual film info in. and having this online as well (work with FB publicity)

• Print Traffic/Technical Screening Consideration: Once the submissions are collected, they will need to be labeled, organized (work with programming) and all the film DVDS need to be pre-tested to make sure they play, and all the quicktimes need to be opened to make sure the files are ok. Once the films are selected, a DVD of the program (and 2 back ups) needs to be made and tested. For film prints, it needs to be decided how it will be coordinated with the films on dvd. A list of the film order needs to be clearly layed out and communicated to the projectionist.

• Venue/Volunteers: A list of needs for the film reception and film finals event needs to be made. What special considerations and arrangements need to be made based on the venue. How to get people from reception to event. And list of volunteers needs, jobs and coordinated effort.

• Trailer: Making trailer: come up with idea/theme, timeline/action line, film, edit, plan to distribute (work with PR). Note should be done as soon as possible to distribute.